The world is generally going digital, and every office and organization is not left out. Since the inception of technology to date, the general acceptance by individuals has been welcoming as it has become the major and most reliable media through which a lot of activities have been carried out all over the world in the last decade. There is a technological solution for almost every problem we face. As a manager or employee of labor, it is your duty and responsibility to find a means to drastically reduce the unnecessary workload of your staff members so that they can operate efficiently and effectively. This article is a pointer as to how that is attainable. How do I use technology to make my workers more efficient?
Use Productivity Platforms
In today’s busy corporate world, productivity is essential for any organization, business, or corporation. Productivity goes beyond simply performing one’s tasks successfully. It is about investing resources so that the business performs effectively and meets its vital KPIs. Productivity platforms generate accurate employee data such as computer tracking activity, which helps employers find those who waste time on social media rather than working. Tracking employee productivity helps employers identify lapses in departments and employees so that they create appropriate solutions for such programs.
Make Use of Group Chats
Rather than making every member of staff converge in one conference room at the same time to pass information or make deliberations, this is a safer alternative. Using applications that allow group messaging will go a long way instead of always calling for physical meetings. This will help improve the efficiency of communication and can considerably skyrocket the performance of staff members. This also helps toe back and forth amongst employees and be a reason for less guesswork while performing complex tasks or handling unfamiliar projects, which could cause fatal mistakes. With this, team members can easily as questions and get immediate answers. It can also help to curb the excuse of missing emails.
Simplify Small Daily Tasks
There are small and mundane task carried out every day that consumes time. You may not have taken note of the time spent and required to accomplish these tasks. But it certainly does add up over time. Embracing the use of technology can largely simplify these tasks and improve productivity in the workspace. If your team shares systems and files protected by a password, password management tools are certainly a better alternative. This will automatically grant them access to what they need without giving them the actual password. This will also go a long way in keeping your data secured, saving your employees time because they no longer need to bother anyone to get the information they need.
Eliminate the Need for Manual File Sharing
It could be pretty annoying having to wait for a colleague to send you a file. It is twice as annoying to be pestered over a needed file. Exchange of files is one of the basic tasks carried out by employees daily. Yet, it is among the most common disrupters of workplace productivity. Technology has brought about the invention of file sharing applications like Dropbox and Box, which have been in existence for several years. This will curb the use of manual files. File sharing tools also bring ease when employees keep track of the history of changes made to a document. Team members could easily and quickly identify who made what changes and provide clarifications if necessary.
You certainly picked the best amongst those who applied for a role. You have to trust their judgment and abilities to do things and make decisions independently. For example, instead of an employee going through the long route to obtain documents or forms needed for their daily jobs from a supervisor, they can have easy access to what is needed in their workstations to carry out their duties faster and more effectively. For forms and documents, they can print directly from their work computers. With the use of technology, you could customize self-service platforms where your employees could easily accomplish certain tasks independently instead of asking other personnel in the office.
Keep Information Secure
Often there is a breach in security when data is leaked. Many managers tend not to realize how much time, effort, and motivation is wasted when these problems occur. Work security has been gaining more attention as organizations operate remotely. When you have several team members in entirely different parts of the world, it is more difficult to ensure they are secure if you are clueless. It can pose a higher risk of security threats when they tend to use different devices or public WiFi. Ensure that you train your team on the best way to keep all forms of information safe. Instruct them to use strong passwords and try to change them regularly. They should also update their devices and software whenever the need arises. It and use a reliable VPN service when working from an untrusted location. This will prevent time wasted fixing security issues. They will be able to redirect their efforts towards more productive tasks.
Technology makes the world and everything in it easier, which breeds productivity and efficiency. It simplifies tasks, shortens processing times, and reduces exhaustion from work. You have to find tools that automate your work processes, from scheduling work to bill payments and email responses. Use as many apps as possible to provide a way to digitize all manual processes that consume unnecessary time and effort. First, discover where employees are regularly wasting time. Then, find mobile apps, services, or devices that directly meet those needs. Embrace technology to ease the burden and stress on employees.